Re-apply for specific registration (with conditions)

• STEP 1 - Prepare all documents to upload to the application form.
  Click here for all documents required
  Document to be emailed to us directly:

  • Please ask the registration authority where you are currently registered to email a letter of good standing or license verification to [email protected]. The letter will only be valid for 3 months and must still be current on the day you are granted registration. If you are not currently registered with any authority, please arrange for the authority where you were last registered to email a letter of good standing.

  Documents to be uploaded to the application form:

  IMPORTANT some documents listed below must be witnessed by an authorised statutory declaration witness or certified by a person authorised to certify documents:

  • The statutory declaration may be witnessed either in person or electronically (over the internet, with the witness in Victoria and you somewhere else). For a list of persons authorised to witness statutory declarations, go to Statutory declarations (Department of Justice Victoria).
  • Certified copies are documents that have been authenticated as true copies of the originals. They must be authenticated in person, not electronically. They can be certified by a statutory declaration witness if that person is witnessing your statutory declaration in person. For a list of types of persons who can authenticate documents in Australia, go to: certified copies of original documents (Department of Justice Victoria). If you are not in Australia, the documents must be authenticated by someone authorised to do so in your country. An Australian Consulate or Embassy in your country may be able to certify your documents: Notarial services

  1. A completed Specific registration statutory declaration form (click on the link to download and print). You must sign the form in front of an authorised statutory declaration witness who must also sign the form  (see information about statutory declarations above).
  2. Evidence that you are eligible for specific registration:
     Click here for eligibility documents required

     Check the table below for the evidence required to apply for particular registration categories:

     Registration reason	Section of Veterinary Practice Act 1997 (VPA)	Evidence required in addition to standard documentation
     You are enrolled or have been offered study, training or a course at the University of Melbourne (including Goulburn Valley Equine Hospital), e.g. an internship	Specific registration under s7(1)(a) VPA	Letter from the University of Melbourne on official letterhead confirming that you have been offered a place, specifying the course or type of training, and providing the start and end dates of the course or training. Full curriculum outlining what you will be studying, e.g. what the internship will involve. Indirect supervision formed signed by principal and secondary supervisors: download indirect supervision agreement and send the form and the Board's supervision policy to your proposed supervisors to complete
     You have been offered a teaching/research position at the University of Melbourne	Specific registration under s7(1)(b) VPA	Letter from the University of Melbourne on official letterhead confirming that you have been offered a teaching or research position, specifying the title of the position, and providing the start and end dates of the position.
     You have been offered employment in Victoria by a government department or agency	Specific registration under s7(1)(ba) VPA	Letter from your prospective employer on official government letterhead confirming that you have been offered a government position, specifying the title of the position, and providing the start and end dates of the position.
     You are enrolled in one of the following qualifications and have passed the written examination/s for that qualification: the Australasian Veterinary Examination (AVE) - written exam is the MCQ the Educational Commission for Foreign Veterinary Graduates (ECFVG) - written exams are the BCSE + NAVLE, or the Canadian Certificate of Qualification (CQ) - written exams are the BCSE + NAVLE AND You have also been offered a position at a veterinary practice where you can train under the direct supervision of a registered veterinary practitioner. NOTE the Board does not help applicants to find such positions. However, AVE candidates may be assisted to find a potential employer through the AVE Candidate Hub.	Specific registration under s7(1)(c) VPA	Letter from veterinary clinic on official business letterhead confirming that you have been offered employment or practical experience there, specifying the title of the position or nature of the practical experience you have been offered, providing start and end dates, and describing the support the clinic will offer you to help you prepare for your final clinical exams. Either: for AVE candidates, certified proof that you have passed the Multiple Choice Questions (MCQ) Examination OR for US ECFVG or Canadian NEB CQ candidates, certified proof and basic vault transfer from the Veterinary Information Verifying Agency that you have passed both the BCSE and the NAVLE (Basic Clinical Sciences Examination and North American Veterinary Licensing Examination). Direct supervision form signed by your proposed principal supervisor and secondary supervisors: download Direct supervision agreement and send the form and the Board's supervision policy to your proposed supervisors to complete.
     You have been offered a position to meet an identified need for a veterinary practitioner. You and your your employer can provide the information listed in in the Board's Identified Need Policy demonstrating that there is a need to employ a person with your qualifications and skillset. NOTE it is unlikely the Board would consider new graduates offered internships to have the skills and experience required to be registered to meet an identified need.	Specific registration under s7(1)(d) VPA	A letter from your prospective employer on official business letterhead confirming that you have been offered a position, specifying the title of the position, and providing the start and end dates of the position. The information and documents listed on pages 4 and 5 of the Board's Identified Need Policy. This information will show that a) there is an identified need to employ you and b) you have the skills and experience to meet the identified need. Some of this information can be included in the employer's letter. Some can be uploaded separately, e.g. evidence of advertising for the position. Indirect supervision formed signed by principal and secondary supervisors: download indirect supervision agreement and send the form and the Board's supervision policy to your proposed supervisors to complete.
     You have received the Board's approval to exchange practice with a registered veterinary practitioner for a limited period.	Specific registration under 7(1)(e) VPA	Letter from the registered veterinary practitioner with whom you propose exchanging practice

  3. Your foundation veterinary qualification document. This is the certificate/testamur awarded after you completed your veterinary qualification. The copy of your qualification must be a high quality colour PDF scan. Before scanning and uploading the document, you must arrange for it to be certified as a true copy of the original by a person authorised to certify documents (see information about certifying documents above)
  4. Postgraduate veterinary qualifications (if you have them). These must be high quality colour PDF scans. Before scanning and uploading them, you must arrange for them to be certified as true copies of the originals by a person authorised to certify documents (see information about certifying documents above).
  5. Proof of your identity. The copy of your identity must be a high-quality colour PDF scan. The copy must be certified as a true copy of the original by a person authorised to certify documents (see #1 above).
     • All international applicants must supply their passport page.
     • Australian residents may either supply their passport page or the front and back of their Australian driver’s licence
  6. If you are registering under a different name than the name on your photo ID or degree testamur, a change of name document. The copy must be certified as a true copy of the original by a person authorised to certify documents (see information about certifying documents above).
  7. An up-to-date personal resume (CV). This should include all your education, work and veterinary activities up to now. If there are any gaps in your veterinary work or activities, please explain why. Include your place of birth, and your places of primary, secondary and tertiary education. If English is not your primary language, include a section detailing your English language education
  8. Only if you have previously done an accredited English language test, results of IELTS, PTE Academic, OET, or TOEFL iBT. The results must be certified as a true copy of the original by an authorised certifier of documents (see information about certifying documents above).
• STEP 2 - Complete and submit the application form, uploading prepared documents as required (link below).
• STEP 3 - We will check your application and contact you if we need more information.
• STEP 4 - Pay fees. We will email you asking you to pay required fees. Fees include an application processing fee, a complex processing fee, and registration fees for the period of registration you have requested (you can choose between 12, 18, 24 or 36 months). A fast-track processing fee may also be charged if we receive your application or payment after the application cut-off date for your preferred date of registration or if you want to be registered earlier than the next registration date (see schedule above). Current fees: Vetboard fees
• STEP 5 - We will email you the Board's proposal to impose conditions on your registration. Standard conditions restrict you to practising at a specific workplace for a specific period of time, and potentially under supervision.
• STEP 6 - Your application will be scheduled to be considered by the Board, and we will contact you to let you know if the Board approved your registration.

Privacy of your information: The Board will only use and disclose personal information collected in the application form for the purposes of registration, unless the Board has obtained your consent to use the information for additional purposes. More information: Privacy policy